Administrator/ Team Secretary

Based in our office a stone’s throw from Borough Market in the heart of Southwark’s thriving Bankside, our welcoming and diverse team are working on some of the most prestigious and innovative projects in the UK and across the world.

Key Purpose: To assist the Waterman Group to achieve their objectives and continuously improve performance.

Key Roles:

• React promptly and professionally to all FM requests

• Create maintain and enhance effective working relationships.

• Assist in all tasks as requested at the Waterman Head Office.

• Provide telephone and reception support

Specific Tasks include:

• Providing secretarial and administrative support

• Use of in-house company finance system, Agresso

• Data entry

• Liaising with other team secretaries to ensure the smooth running of the business and ongoing effective communication

• Collecting, opening, distributing external mail

• Collection and distribution of internal mail

• Franking outgoing mail

• Copying documents when requested

• Scanning documents

• Ordering Stationery

• Distributing stationery by hand delivery

• Monitoring Air Cooling System

• Arranging internal and external meetings and their relevant logistics, including room booking, refreshments and document preparation

• Organising travel and accommodation

• Maintaining staff welfare facilities such break out areas and meeting rooms

• Ordering Couriers

• Covering Reception and Answering telephones in a timely and affable manner, taking comprehensive messages when necessary

• Attending Teams meetings

• Ad-hoc duties to be completed as needed

Joining our team will give you:

• Competitive salary and benefits package with annual salary reviews

• 26 days holiday per year, rising to 31 days with loyalty days, plus bank holidays

• Fantastic training and development culture

• Access to mentoring support from industry experts

• Opportunity to play a key role in exciting and varied projects

To apply, please send your CV and a covering letter explaining why you’d be a great fit for our team to , or complete and submit the form below. All applications will be treated in confidence. Waterman is an equal opportunities employer and values diversity.

Please note we are currently conducting interviews and will look to commence the role mid-January.