Administrator

Are you an organised and proactive individual looking to join a dynamic team? Waterman Building Services (WBS) is seeking an experienced Administrator to provide essential support to our Managing Directors and Board Directors. If you are looking for a challenging and rewarding role within a growing company, this could be the perfect opportunity for you!

Waterman is a leading consultancy in the building services sector, offering a diverse and collaborative working environment. As an Administrator, you will be a key part of our operations, ensuring smooth administrative processes and contributing to the success of our projects and day-to-day activities.

About our London Office:

Based in our office a stone’s throw from Borough Market in the heart of Southwark’s thriving Bankside, our welcoming and diverse team are working on some of the most prestigious and innovative projects in the UK and across the world. From sustainability-focused offices and commercial premises to cutting-edge healthcare facilities, award-winning education schemes, and major new residential communities, we are supporting schemes across a huge range of sectors. Join us and become part of a team that is shaping some of the most exciting developments both locally and internationally.

What you’ll be doing:

• Providing administrative support to WBS Managing Directors and Board Directors.

• Assisting with invoicing schedules and forward invoicing to clients.

• Liaising with clients, contractors, and internal teams to resolve queries and ensure smooth communication.

• Preparing and managing letters, reports, bids, and proposals, ensuring they are meticulously prepared and submitted on time.

• Maintaining the bid register and tracking submissions.

• Raising requisitions for office purchases and reconciling invoices using Agresso.

• Setting up projects and work orders on Agresso.

• Collating information for Pre-Qualification Questionnaires (PQQs) in coordination with other departments (HR, Accounts, IT, Legal).

• Coordinating meetings, catering arrangements, and logistics.

• Managing courier collections and greeting visitors to ensure a professional reception experience.

• Liaising with regional offices for general queries and ensuring effective communication across the business.

Who we’re looking for:

To excel in this role, you should have a proactive attitude, excellent organisational skills, and the ability to manage multiple tasks efficiently. We are looking for someone with strong administrative experience who can work well both independently and as part of a team.

Key skills and experience:

• Proficient in Microsoft PowerPoint, Excel, Word, and Outlook.

• Experience with Agresso is an advantage, although training will be provided.

• A keen eye for detail and the ability to meet deadlines efficiently.

• Strong communication skills, both written and verbal.

• Experience in a similar role within the consultancy or building services sector would be an advantage.

• Ability to manage competing priorities in a fast-paced environment.

What’s on offer:

At Waterman, we offer a competitive salary and benefits package, along with the opportunity to develop your skills and advance your career within a dynamic and growing company. You’ll be part of a supportive team that values professional development and work-life balance.

Key benefits include:

• Competitive salary, based on skills and experience.

• Generous holiday allowance.

• Training and development opportunities to further your career.

• A friendly, supportive office environment with regular social activities.

• Opportunities to work on a variety of exciting projects.

Why Waterman?

At Waterman, we believe in supporting our team and providing opportunities for professional growth. Whether you are looking for a long-term career or seeking a new challenge, you will have the chance to develop your skills and make a significant impact within our company.

Ready to apply?

If this sounds like the perfect role for you, we would love to hear from you! Please send your CV and a brief covering letter outlining your relevant experience and skills careers@watermangroup.com . All applications will be treated in confidence. Waterman is an equal opportunities employer and values diversity.