About the role

The Facilities Administrator FTC will be responsible for ensuring the smooth operation and management of facility related services and processes within the organisation. This position involves coordinating with various teams to maintain a safe, efficient and accessible work environment for all employees. The role requires the ability to communicate effectively with internal and external stakeholders, oversee facility maintenance schedules and support the implementation of workplace health and safety policies.

Physical demands may include moving throughout the facility and operating office equipment, with reasonable accommodations provided during the hiring process and within the work environment to support candidates with disabilities. The organisation is committed to creating an inclusive workplace where all individuals can perform their duties successfully.

Responsibilities

• Coordinate and oversee daily facility operations to ensure a safe and efficient work environment.
• Communicate with vendors, contractors and internal teams regarding maintenance, repairs and facility upgrades.
• Support the implementation and monitoring of health and safety policies and procedures.
• Maintain accurate records of facility maintenance, inspections, and compliance documentation.
• Assist in planning and organising office moves, workspace allocation and equipment installation.

Minimum Qualifications

• Previous experience in facilities administration or a related field would be ideal.
• Strong organisational and communication skills.
• Ability to operate office technology and move throughout the facility as needed.
• Commitment to maintaining an accessible and inclusive work environment, with reasonable accommodations available.

Preferred Qualifications

• Experience working with facilities management software.
• Knowledge of procurement processes and vendor management.
• Certification in health and safety or facilities management.
• Ability to identify opportunities for process improvement within facilities operations.

Skills

In this role, organisational skills are essential for scheduling and tracking maintenance activities and compliance requirements. Communication skills are used daily to interact with vendors, contractors and internal teams, ensuring that facility needs are clearly understood and addressed. Familiarity with health and safety regulations helps to maintain a safe workplace and support compliance efforts. Experience with facilities management software and procurement processes can streamline operations and improve efficiency. The ability to identify and implement process improvements contributes to the ongoing enhancement of the work environment.